Terms of Reference (ToR)
Title: Prevision for Printing
Institution: Ministry of Justice and Constitutional Affairs FGS
Location: Mogadishu-Somalia.
Date: 16th July 2025.
Reference Number: MoJCA_2025PT005
*5 Days Extension
*Next Deadline 6th August 2025
1. Background:
The Ministry of Justice and Constitutional Affairs (MoJCA) plays a critical role in upholding the rule of law, promoting access to justice, ensuring legal reform, and safeguarding constitutional governance in Somalia. The Ministry is responsible for overseeing judicial administration, correctional services, legal aid, and legislative harmonization, in alignment with national development goals and international legal standards.
To maintain its operational efficiency, MoJCA requires uninterrupted access to essential Printing Material that support day-to-day administrative tasks, inter-ministerial coordination, and public service delivery. Given the decentralized structure and the wide range of services provided across departments and regions, the Ministry seeks to engage qualified vendors for the timely and reliable provision of high-quality printing.
2. Objective
The objective of this assignment is to engage qualified and competent providers for the timely and efficient provision of general printings, ensuring uninterrupted daily operations of the Ministry of Justice and Constitutional Affairs Federal Government of Somalia.
3. Scope of the Services
The selected supplier shall be responsible for:
Provision and delivery of Printings, including but not limited to:
- Timely delivery of requested items to the Ministry’s main office and other designated locations.
- Replacement of any damaged, expired, or substandard items at no cost.
4. Expected Deliverables
Delivery of all requested items in full and in good condition as per the purchase request or purchase order. Signed delivery notes and itemized invoices. Immediate response to complaints or requests for item replacement.
5. Supplier Qualifications
Interested suppliers must:
- Must have a National ID (NIRA)
- Be legally registered with a valid business license and tax compliance certificate.
- Have at least 3 years of experience in supplying similar goods.
- Demonstrate the ability to deliver items to government institutions.
- Submit at least three references from recent clients.
- Have a physical presence and a reliable delivery system.
6. Tender Evaluation Criteria
Proposals will be assessed using the criteria below. Evaluation will focus on both financial competitiveness (30%) and technical/quality factors (70%):
| Meat | Overall Weighting | Category | Category Weighting | Criteria | Criteria Weighting |
| Price | 30% | Financial | 30% | Price Competitiveness | 30% |
| Quality | 70% | Technical | 20% | Capability | 10% |
| Resources | 10% | ||||
| Past Performance | 15% | Tracking Records with Similar Customer | 10% | ||
| References | 5% | ||||
| Methodology | 10% | Program of Work | 5% | ||
| Innovation | 5% | ||||
| Management System | 15% | Quality | 10% | ||
| Environment Management system | 5% | ||||
| Social Value | 10% | Local Participation | 5% | ||
| Sustainability | 5% | ||||
| Total | 100% | ||||
7. Duration and Contract Terms
- Deliveries will be made on an on-call basis, depending on the organization’s needs.
- The framework agreement/contract will be valid for a period of 12 Months, with the possibility of extension based on performance and budget availability.
8. Submission Requirements
Interested service providers must submit the following:
- Company profile and contact details
- Technical and financial proposals
- List of previous and current institutional clients
- Timeline for service setup and delivery.
- Must be taxpayer and provide copy of Valid Tax Compliance Certificate (TCC).
9. General Provisions
- MoJCA reserves the right to accept or reject any proposal, in part or in full.
- Only shortlisted firms will be contacted for further evaluation.
- Late or incomplete submissions will not be considered.
10. Submission Address
- Ministry of Justice and Constitutional Affairs (MoJCA)
- Procurement Section
- Email: [email protected]
- Deadline: 6th August 2025